Extensis Portfolio

Portfolio 2016 is the digital asset management tool for the rest of us. It’s simple to set up, easy to use, and requires little to no ongoing maintenance. Within moments, you can organize your digital files and share them throughout your organization and beyond, allowing everyone to find what they need, when they need it.

Turbocharge Your Digital Asset Management With Portfolio!

Portfolio is the digital asset management tool for the rest of us. It’s simple to set up, easy to use, and requires little to no ongoing maintenance. Within moments, you can organize your digital files and share them throughout your organization and beyond, allowing everyone to find what they need when they need it.

Easy To Use, Yet Rich With Features

Portfolio is loaded with the features you need to create, organize, find, share, and protect your assets.

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File Upload and Storage

Quickly load files into Portfolio so assets are properly organized, tagged and accessible to everyone

Supported File Formats

Portfolio supports all common media formats including image, video, audio, PDF, and native documents from Adobe® Creative Suite® and Microsoft® Office, making it the perfect solution to manage all your digital documents.

Import Files from Anywhere

Portfolio provides two convenient ways to load assets into the system. Either import documents from your desktop or ingest files that are already located on the server

Mobile File Upload

Upload photos, videos, and audio directly into Portfolio with Portfolio Flow – available for iOS and Android devices. Keywords, description and other metadata can be applied so assets are immediately tagged and cataloged correct.

Managed Upload

Because files cataloged with incomplete metadata have limited value, Portfolio allows you to define key metadata that must be entered before assets are uploaded.

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Automatic Metadata Extraction

Portfolio can extract embedded metadata, which allows the system to intelligently catalog and reference assets. This includes XMP, IPTC, EXIF, TIFF, Video, and Microsoft Office metadata.

Automatic Backup and Restore

Portfolio gives you peace of mind by automatically backing up your precious assets. All settings, catalogs and data can be restored with just one click.

Organize and Catalog Assets

Create meaningful collections using a combination of structure and metadata.

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Catalogs, Folders and Galleries

Portfolio provides a flexible structure to optimally organize assets for your workflow. Define multiple catalogs, folders, and galleries to fit the way your organization works.

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Automatic Cataloging

Portfolio monitors designated folders and can automatically catalog assets and extract metadata. When assets are added, edited, or removed, the catalog will immediately reflect the changes.

Catalog Templates

It’s not uncommon for catalogs to share the same basic structure. Portfolio takes advantage of this and allows you to save catalog templates that can be used to create custom catalogs with a single click.

Embedding Metadata

Portfolio can embed metadata that travels with your files, making it available to other metadata-aware applications. This includes XMP, IPTC, and Video metadata.

Bulk Tagging And Organizing

Sometimes, multiple assets need to be tagged with the same metadata or collected into a single gallery. Portfolio makes it easy to grab a set of assets and set common metadata or create a gallery instantly.

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Find Assets Instantly

Portfolio doesn’t just help you search libraries; it helps you find the assets you need.

Predictive, Google-Like Search

No matter how many assets you have, find what you need in milliseconds. Enter a few search characters and Portfolio will automatically suggest a list of matching assets and display the results.

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Asset Previews

Thumbnails and video snippets are automatically generated upon upload giving you a more visual way to search, preview and find the assets you’re looking for fast.

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Smart Galleries

Galleries don’t have to be static collections of assets. With Portfolio, conditional searches can be saved as a Smart Gallery, so when assets are tagged with specific metadata, they are automatically added to the appropriate gallery.